ࡱ> ;=: bjbjFF ( $$ .< < 8K_u+h{{+++++++,/++/+++l)|*<:d)*<E+0u+)?0?0$**< :    ACADEMIC AND STUDENT AFFAIRS COMMITTEE MINUTES OF THE MEETING OF SEPTEMBER 29, 2009 3:00 P.M., GUC 207 The Academic and Student Affairs Committee met on September 29, 2009, in Room 207 of the Guillot University Center. The following members were present: Dr. Birdie Bailey, Ms. Jennifer Brown, Ms. Jill Chambers, Ms. Bonnie Coats, Mr. Jim Eubanks, Dr. Kerry Gatlin, Dr. Priscilla Holland, Dr. Donna Jacobs, Dr. David Muse, Mr. David Shields, Dr. Ron Smith, Dr. John Thornell, Ms. Laura Williams, Dr. Brenda Webb, Mr. Antonio Williams, and Dr. Sue Wilson. Dr. Crescente Figueroa, Committee Chair, presided. Call to Order Chair Figueroa called the meeting to order at approximately 3:05 p.m. Presentation by Dr. Terry Richardson, Shared Governance Committee Chair Dr. Richardson discussed the interim policy changes that have been made by the Shared Governance Executive Committee. This interim policy became effective September 22, 2009. Adoption of Agenda and Approval of Minutes By consensus, the agenda and October 28, 2008, minutes were approved. Welcome New Members/Introductions The committee welcomed new members, Ms. Jennifer Culler Brown, Ms. Jill Chambers, Ms. Bonnie Coats, Mr. Jim Eubanks, Mr. Antonio Williams, Ms. Laura Williams, and Dr. Brenda Webb. Review Committee Charge The committee charge was made available to members. Members were asked to review the charge for continuing relevance. Confirmation of Chair and Election of Vice-Chair Dr. Crescente Figueroa was confirmed as chair of the committee and Ms. Jill Chambers was elected to serve as vice-chair. Meeting Schedule The meeting schedule for the year was distributed to members. The November meeting will move to December 1 at 3:30 p.m. because of the Thanksgiving holiday. Old Business None. New Business Diploma Presentation Policy (forwarded from Executive Council and the Commencement Committee, proposed by the Staff Senate) Dr. Muse made a motion to reject the policy changes recommended by the Staff Senate and instead recommend that the privilege of presenting diplomas should be limited to the President of the University, or his designee in the event of his absence, with no exceptions made. Mr. Williams seconded the motion. The motion carried. Transfer Student Disciplinary Waiver Form Questions were raised, such as the validity of the waiver if receipt deadlines are several weeks into the semester and the effect the waiver will have on international students. Further research will be done and the policy will be brought back to the committee. Distinguished Academic Achievement Award Dr. Brenda Webb moved that the policy be accepted as written and recommended by the committee. Dr. Donna Jacobs seconded the motion. The motion carried. Announcements Next meeting is October 27, 2009, 3:30 p.m., GUC 207. Adjournment The meeting adjourned at approximately 4:30 p.m. ____________________________ Dr. Crescente Figueroa, Chair     Approved 10/27/09 PAGE  DVWZbij L f i w x  . O P   CGX̳̥חח̉{̥hj%h5>*CJaJh4h5>*CJaJhp|h5>*CJaJh3h5>*CJaJhvh5>*CJaJhZJhCJaJh5>*CJaJhCJaJh ghCJaJh gh5CJaJh5CJaJ+*Wjkli j x  - . 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