ࡱ> >@= bjbjoo ($  -< < 8K_$n.h......./x2..(.|..),-@(*p,-<>.0.,8383(--< :    INSTITUTIOAL EFFECTIVENESS COMMITTEE MINUTES OF THE MEETING OF FEBRUARY 18, 2009 3:30 P.M., GUC COMMONS The Institutional Effectiveness Committee met on February 18, 2009 in the Commons of the Guillot University Center. The following members were present: Dr. Tanja Blackstone, Dr. Phil Bridgmon, Dr. Pam Fernstrom, Dr. Kerry Gatlin, Dr. Vagn Hansen, Dr. Priscilla Holland, Dr. Donna Jacobs, Ms. Karen Kennedy, Dr. Andrew Luna, Ms. Celia Reynolds, Dr. Lavin Rowe, Ms. Gail Sutherland, Ms. Leigh Thompson, Mr. Todd Vardaman, and Dr. Sue Wilson. Dr. Luna introduced Molly Vaughn, Coordinator of Analytical Services, who will be assisting him on this committee. Mr. David Shields, Committee Chair, presided. Call to Order The meeting was called to order at approximately 3:30 p.m. Approval of Agenda Upon a motion by Dr. Gatlin and second by Dr. Wilson, the agenda was approved unanimously. Approval of Minutes Dr. Bridgmon asked that a statement be added to the December 10, 2008 minutes commending David Shields for appointing a Student Affairs Division member to address effectiveness within the Division. There being no further additions or corrections, Dr. Fernstrom made a motion to approve the December 10, 2008 minutes as amended. Dr. Bridgmon seconded the motion. The motion carried unanimously. Old Business Peer Assessment for Program Review Dr. Luna asked for feedback from the committee and will develop a plan to bring to the Committee. Academic Department Review Rubric Dr. Luna will bring the rubric to the next meeting. Approve Annual Action Plan and Assessment Plan Dr. Luna presented the reporting timeline for action and assessment plans. Dr. Gatlin made a motion to approve the timeline. Dr. Rowe seconded the motion. The motion carried. The timeline will be placed on the Strategic Planning and Budget Study Committee agenda for 2/19/09 meeting. Consultants Report Dr. Luna will bring the report to the next meeting. New Business Assessment Definitions In order to clarify the confusion caused when the terms action items and priority initiatives are used interchangeably to define goals and objectives, Dr. Luna proposed that the term priority initiatives be used and that action items be changed to something more applicable such as strategies. Example: Annual Action Plan, Priority Initiatives, and Strategies (to achieve those initiatives). Mission Statements Dr. Luna distributed a flow chart depicting the institutional effectiveness process. He reported that mission statements should be included on all departmental websites. He and Celia Reynolds are looking at SACS criteria to determine what else should be included on websites, such as administrator credentials, administrator evaluations, and the CIP code for each course, matched with the appropriate faculty member. Rene Vandiver is building a database of faculty credentials. Supporting Strategic Goals Dr. Luna distributed the 12/11/08 draft of pie charts illustrating the weight attributed to the Universitys strategic goals by academic departments, non academic departments and the two combined. Survey from Shared Governance This survey is designed to determine campus reactions to the shared governance process. Additions to the survey will include whether the respondent is faculty, staff, or student and if the respondent is a member of a shared governance committee. Dr. Bridgmon will discuss Faculty Senate assessment with Dr. Larry Bates, Faculty Senate President. Announcements Next meeting is March 11, 3:30 p.m., GUC Commons. 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