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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES OF THE MEETING OF OCTOBER 8, 2009
GUC LOFT
The Institutional Effectiveness Committee met on Thursday, October 8, 2009, in the Loft of the Guillot University Center. The following members were present: Dr. Birdie Bailey, Dr. Tanja Blackstone, Dr. Phil Bridgmon, Dr. Pam Fernstrom Chaney, Dr. Kerry Gatlin, Dr. Vagn Hansen, Dr. Priscilla Holland, Dr. Donna Jacobs, Mr. Kevin Jacques, Ms. Karen Kennedy, Dr. Andrew Luna, Ms. Celia Reynolds, Ms. Leigh Thompson by proxy (Darlene Townsend), Mr. Todd Vardaman, and Dr. Sue Wilson. Mr. David Shields, Committee Chair, presided.
Call to Order
The meeting was called to order at approximately 2:00 p.m.
Approval of Agenda
The agenda was approved by consensus.
Introduction of Committee Members
Committee members introduced themselves.
Review of Committee Charge
The committee charge was distributed. Members were asked to review the charge for continuing relevancy.
Election of Chair and Vice Chair
By unanimous vote, David Shields was elected chair and Tanja Blackstone was elected vice chair.
Meeting Dates
Chair Shields will look for a time to meet that doesnt conflict with other shared governance committees.
Approval of Minutes
The minutes of the meeting from March 11, 2009, were approved by consensus.
Old Business
Peer Assessment for Program Review completed per email.
Academic Department Review Rubric completed per email.
Consultants Report completed per email.
Survey from Shared Governance assessments of Faculty Senate and SGA are in progress.
Budget for External Consultants Kevin Jacques brought documents from Jacksonville State where he provided external consulting services. He was reimbursed housing and travel expenses up to $1500 and given a $500 stipend. Mr. Jacques will draft a proposal to be reviewed for possible recommendation that UNA look at a policy for reimbursing external consultants.
Action Plans some reports are turned in late. Compiling a list of all departments and/or divisions that have not submitted reports by December 1 to be conveyed to the President was discussed. Some departments are waiting on the Presidents goals in order to establish their own action plans, which is pushing them past the deadline. The need to incorporate the Presidents goals into department plans was discussed. Dr. Thornell and Mr. Shields will bring this before the next Exec Council meeting.
New Business
Five-year Report Update these are completed, most of them submitted on time. The four reports from last year and the eight reports from this year will be posted on the OIRPA website, along with the rubric, so that committee members may review them.
Annual Action Plans Dr. Luna is creating a database for the submission of action plans that will incorporate learning outcomes. Will be operational this month; however, his office will input this years plans. Will train directors and chairs for next years use.
Diversity Initiatives Dr. Lelon Davidson, Director of Diversity and Institutional Equity, is concerned that diversity initiatives are not being addressed campus-wide. The committee proposed that Dr. Davidson establish a hot link to the diversity plan on the website, along with a request that departments submit diversity initiatives and data to him.
Announcements
None.
Adjournment
The meeting adjourned at approximately 3:05 p.m.
____________________________
David Shields, Chair
APPROVED 10/28/09
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