W-2 Standard Explanation

Please verify upon receipt that your name, social security number, and address are correct.  Please refer to your last pay stub of the previous calendar year. 

To assist you in understanding your W-2 form, the following information is provided:

Box 1 – Wages, tips, other compensation. Included in this box are the following items:

Gross compensation received in the tax period from January 1 – December 31 plus group-term life insurance (See C in Box 12 for amount) minus the following:

  1. Family insurance premiums for employees participating in the University’s Cafeteria Plan, under Section 125 of the Internal Revenue Code of 1954 (See Box 14 Other – “Ex Ins” for amount).
  2. Employee contributions to a section 403(b) salary reduction agreement (TIAA/CREF).
    See E in Box 12 for amount.
  3. Employee contributions to a section 457(b) salary reduction agreement (RSA-1).
    See G in Box 12 for amount.
  4. Employee contributions to the Teacher Retirement System (See Box 14 – Other – “Teach” for amount).

Box 2 – Federal income tax withheld. Federal tax withheld from compensation received in the tax year. This amount will appear on your paycheck stub as “Fed W/H”.

Box 3 – Social security wages. Included in this box are the following items:

Gross compensation received in the tax period from January 1 – December 31 plus group-term life insurance (See C in Box 12 for amount) minus family insurance premiums for employees participating in the University’s Cafeteria Plan, under Section 125 of the Internal Revenue Code of 1954 (See Box 14 Other – “Ex Ins” for amount).

Box 4 – Social security tax withheld. Social security tax withheld from compensation received in the tax year. This amount will appear on your paycheck stub as “FICA”.

Box 5 – Medicare wages and tips. Included in this box are the following items:

Gross compensation received in the tax period from January 1 – December 31 plus group-term life insurance (See C in Box 12 for amount) minus family insurance premiums for employees participating in the University’s Cafeteria Plan, under Section 125 of the Internal Revenue Code of 1954 (See Box 14 Other – “Exempt Ins” for amount).

Box 6 – Medicare tax withheld. Medicare tax withheld from compensation received in the tax year. This amount will appear on your paycheck stub as “MHI”.

Box 12 – Includes the following codes:

  • C – Cost of group-term life insurance over 50,000 (included in boxes 1, 3 (up to social security wage base), and 5.
  • E – Elective deferrals under a section 403(b) salary reduction agreement.
  • G – Elective deferrals under a section 457(b) salary reduction agreement.
  • DD – Cost of employer-sponsored health coverage. The amount reported with Code DD is not taxable. This amount is for INFORMATIONAL purposes only.

Box 14 – Other.

Ex Ins – Family insurance premiums paid by employees participating in the University’ Cafeteria Plan, under Section 125 of the Internal Revenue Code of 1954.

Teach – Employee deductions to the Teacher Retirement System.

Box 16 – State wages, tips, etc. – Included in this box are the following items:

Gross compensation received in the tax period from January 1 – December 31 plus group-term life insurance (See C in Box 12 for amount) minus the following:

  • 5) Family insurance premiums for employees participating in the University’s Cafeteria Plan, under Section 125 of the Internal Revenue Code of 1954 (See Box 14 Other – “Ex Ins” for amount).
  • 6) Employee contributions to a section 403(b) salary reduction agreement (TIAA/CREF).
    See E in Box 12 for amount.
  • 7) Employee contributions to a section 457(b) salary reduction agreement (RSA-1).
    See G in Box 12 for amount.

Box 17 – State income tax. State tax withheld from compensation received in the tax year. This amount will appear on your paycheck stub as “AL W/H”.