Assignment Change Requests & Consolidation

CHANGE REQUESTS ARE REVIEWED BASED ON URGENCY, AVAILABILITY, AND NEED. SUBMITTING A REQUEST DOES NOT GUARANTEE APPROVAL.

The University makes all assignments without regard to race, color, religion, sexual orientation, or national origin and rejects all requests for change of assignment based upon reasons of race, color, religion, disability, national origin, or other protected category. 

Timeline

Summer Requests for Fall 2025:

  • April 15th:
  • June 1st - August 1st: Housing Change Requests Reviewed
  • July 21st: Assignment Change Request Form Closes

**Assignment updates will be posted in the Housing Portal. We will review all change and waitlist requests weekly throughout summer. Our goal is to accommodate all preferences, but this is not always possible based on space and availability. 

Please note that fall change requests will not be reviewed until the week of August 26th (fall) and January 10th (spring).

Spring Semester 2025:

  • January 6th: Assignment Change Requests Accepted
  • January 10th: Consolidation Notifications Begin
  • January 13th: Review of Assignment Change Requests will begin
  • January 15th: Review of Assignment Change Requests will conclude
  • January 22nd: All Assignment Changes Conclude
  • January 29th: Consolidations Conclude (No assignment changes after this date for the remainder of spring semester)

Fall Semester 2025: 

  • August 18th: Assignment Change Requests Accepted
  • August 22nd: Consolidation Notifications Begin
  • August 26th: Review of Assignment Change Requests will begin
  • August 27th: Review of Assignment Change Requests will conclude
  • September 3rd: All Assignment Changes Conclude
  • September 10th: Consolidations Conclude (No assignment changes after this date for the remainder of fall semester)

Assignment Change Request Process

You may request an assignment change by completing the online assignment change request form HERE. (Request form will be available January 6th and August 18th, respectively.)

  • We cannot guarantee that all assignment change requests will be granted. 
  • Assignment changes are completely dependent upon space, availability, and nature of request.
  • You may request to move to another room, another building, or with a specific roommate.
  • Assignment change approvals occur over the course over several weeks. Contacting HRL will not expedite your move.
  • Residents are not allowed to move without the written approval of HRL.
  • Please note that if you move to location that you are not assigned to, there is a $150 unauthorized change fee and you will be required to return to your original assignment within 24 hours. 

IMPORTANT: The Residence Hall Contract states that any student living in a DOUBLE OCCUPANCY ROOM/APARTMENT must either a) identify or accept a roommate OR b) declare and assume financial responsibility for a single / double-as-a-single room/apartment. If you do not have a roommate now or find yourself without a roommate during the assignment change/consolidation time period, you MUST complete an assignment change form and indicate your preference. Please see your RA or email Housing & Residence Life for assistance.  

Consolidation Process

  • Any resident that has not received a roommate by the Friday after classes begin will have 3 options:
    • Purchase the vacant space in their room/apartment as a private and pay applicable charges 
    • Voluntarily identify another resident that is currently without a roommate (listing will be provided)
      • The residents can either mutually agree on which resident will relocate OR
      • HRL will determine which resident will relocate based on application date
    • Be assigned a roommate at random
      • The residents can either mutually agree on which resident will relocate OR
      • The Occupancy Coordinator will determine which resident will relocate based on academic classification and application date
  • Any resident without a roommate 14 days after classes begin will automatically be assigned a roommate. 
    • HRL will determine which resident will relocate based on application date and classification.