Updates

January 3, 2024

The State of Alabama mileage rate effective January 1, 2024 is 67 cents per mile. 

New In State and Out of State Travel Forms for 2024, reflecting this rate change, have been posted and should be used for any grant travel occurring January 1, 2024 - December 31, 2024. The 2023 forms are still posted and should be used for requesting reimbursement for travel occurring prior to January 1, 2024. The 2023 forms will only be available through March 2024.

August 24, 2023

FY23 Open Purchase Orders 

In preparation for fiscal year-end, please review your open purchase orders.  Instructions for looking up your open purchase orders by budget can be found on the Purchasing - Forms webpage listed as "Open Purchase Order Query Tutorial."  After review, if there are orders that should have been voided/cancelled, please email purch@una.edu.  If there are orders that should have already been paid and/or closed, please email ap@una.edu or submit the invoice and Payment on a Purchase Order workflow.  The only purchase orders that should be open at this time are those waiting on product to be received, services to be rendered, or an invoice.  If product/service will not be received by 9/30/23, please email purch@una.edu to discuss options.

 

January 3, 2023

The State of Alabama mileage rate effective January 1, 2023 is 65.5 cents per mile. 

New In State and Out of State Travel Forms for 2023, reflecting this rate change, have been posted and should be used for any grant travel occurring January 1, 2023 - December 31, 2023. The 2022 forms are still posted and should be used for requesting reimbursement for travel occurring prior to January 1, 2023. The 2022 forms will only be available through March 2023.

August 27, 2021

Business Office Presentation PowerPoint has been added to the forms tab. This PowerPoint was used in the campus presentations that we recently held for various areas across campus. It includes tips and reminders on some Business Office processes and procedures as well as the newly implemented workflow for consultant agreements.  

 

January 20, 2021

grants-contracts/steps-to-complete-consultant-agreement.docx

Steps to Complete Consultant Agreement 

  • Submit a purchase requisition for the amount of the agreement – You will be asked to provide the requisition number in the workflow – forward this requisition to the Purchasing department at this point.

 Create the workflow 

  • Information provided by submitter will fill in agreement
  • Last question of the workflow- submitter’s email – then hit submit
  • Submitter will receive an email from UNA Purchasing, Grants, Contracts
  • Click to open and review
  • Attach CV/Resume
  • Submit
  • Agreement is sent to consultant for signature and additional documentation
  • Consultant will review/attach documentation/sign
  • Agreement is sent to PI to review/sign
  • Agreement is sent to OGCA to review/initial
  • Agreement is sent to Assistant to VPBFA to review/initial
  • Agreement is sent to VPBFA to sign
  • Agreement is sent to Purchasing department to link with the purchase requisition created in step 1
  • If all required documentation is attached – requisition is processed to purchase order
If you have any questions please contact the Office of Grants and Contracts Accounting.

 

August 12, 2020

Effective August 14, 2020, the Contractor/Consultant Agreement Form has been replaced by a simplified set of electronic transaction-specific request processes.  Therefore no more paper forms will be accepted.  To access the appropriate transaction link for a GRANT-SPONSORED agreement form, please reference forms from the toolbar.

July 23, 2020

Updated Stipend/Personnel Payment Request Process

Due to changes in the Human Resources process for submitting personnel payment requests, we have updated the OGCA process for submitting such payments. Please visit our Post-award Finance Processes and Procedures page and read the updated process under Employee Stipend Requests section.

As always, if you have any questions please contact the Office of Grants and Contracts Accounting

 

February 7, 2020

Indirect Cost (if applicable) on awards will be automatically allocated to the home department of the grant at the termination of the award as part of the closeout procedures.  The home department for the grant is established by the Org number assigned to the grant fund number during the pre-award process.

 

If you have any questions please contact the Office of Grants and Contracts Accounting.